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AEROFEDERATION PRIVACY POLICY

Last Updated: September 6th, 2025

AERO FEDERATION OF INDIA (“AEROFEDERATION,” “we,” “us,” or “our”) is committed to protecting the privacy, confidentiality, and security of personal data entrusted to us. This Privacy Policy explains how we collect, use, store, disclose, and safeguard information when you interact with our digital platforms, programs, events, research initiatives, educational activities, and services worldwide.

By accessing or using any AEROFEDERATION website, platform, application, program, or service, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

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1. SCOPE OF THIS PRIVACY POLICY

This Privacy Policy applies to:

  • Our official websites and digital platforms

  • Online and offline registrations for programs, competitions, conferences, memberships, fellowships, and events

  • Research collaborations, publications, and innovation initiatives

  • Educational, skill development, aerospace, defense, space science, and STEM-related activities

  • Communications via email, phone, social media, or official messaging platforms

This Policy does not apply to third-party websites, platforms, or services linked to or integrated with our platforms. Such third parties operate under their own privacy policies.

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2. DEFINITIONS

  • Personal Data / Personal Information: Any information that identifies or can reasonably identify an individual, directly or indirectly.

  • Sensitive Personal Data: Includes government-issued IDs, biometric data, financial information, health data (if any), or any data classified as sensitive under applicable law.

  • User / You: Any individual accessing or using AEROFEDERATION services.

  • Processing: Any operation performed on personal data including collection, storage, use, sharing, or deletion.

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3. INFORMATION WE COLLECT

3.1 Information You Provide Directly

We may collect:

  • Full name, date of birth, gender

  • Email address, phone number, postal address

  • Educational qualifications, institutional affiliation

  • Professional details, research interests, publications

  • Government-issued identification (only where legally required, e.g., certifications or memberships)

  • Profile photographs, signatures, resumes/CVs

  • Payment-related information (processed via secure third-party gateways)

  • Communications, feedback, applications, and submissions

Providing such information is voluntary, but certain services may not be available without it.

3.2 Automatically Collected Information

When you access our platforms, we may automatically collect:

  • IP address, browser type, device information

  • Log data, access timestamps, pages visited

  • Cookies and similar technologies (see Section 10)

3.3 Information from Other Sources

Where permitted by law, we may receive information from:

  • Partner institutions, academic bodies, sponsors

  • Government or regulatory authorities

  • Event collaborators, research partners

  • Publicly available professional or academic sources

Such data is processed strictly for legitimate and lawful purposes.

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4. PURPOSES OF DATA USE

We use personal information to:

  • Operate, manage, and improve our platforms and services

  • Register and administer memberships, programs, and events

  • Conduct aerospace, defense, space, and STEM research initiatives

  • Issue certificates, IDs, recognitions, and official communications

  • Communicate updates, announcements, and opportunities

  • Process payments and maintain financial records

  • Ensure platform security, integrity, and fraud prevention

  • Comply with legal, regulatory, and statutory obligations

  • Conduct analytics, reporting, and organizational planning

  • Support national and international scientific and educational objectives

We do not use personal data for unethical profiling or unauthorized commercial exploitation.

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5. LEGAL BASIS FOR PROCESSING

Depending on jurisdiction, we process data based on:

  • Your consent

  • Performance of a contract or membership obligation

  • Compliance with legal obligations

  • Legitimate organizational interests aligned with our mission

  • Public interest in education, research, and innovation

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6. DATA SHARING & DISCLOSURE

We may share information only in the following circumstances:

6.1 With Trusted Service Providers

Including IT services, payment gateways, hosting providers, and communication tools under strict confidentiality and data protection agreements.

6.2 With Partner Institutions & Sponsors

Only to the extent necessary for programs, certifications, research collaborations, or sponsored initiatives.

6.3 With Government or Regulatory Authorities

Where required by law, court order, or national security obligations.

6.4 Organizational Restructuring

In case of merger, restructuring, or asset transfer, subject to continued data protection commitments.

We do NOT sell personal data to third parties.

7. INTERNATIONAL DATA TRANSFERS

AEROFEDERATION operates globally. Personal data may be transferred or processed outside your country of residence. In such cases, we ensure:

  • Adequate data protection safeguards

  • Compliance with GDPR Standard Contractual Clauses or equivalent mechanisms

  • Alignment with Indian DPDP Act and global privacy norms

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8. DATA RETENTION

We retain personal data:

  • Only as long as necessary for stated purposes

  • As required by applicable laws, audits, or regulatory compliance

  • For historical, research, or archival purposes where lawfully permitted

Data is securely deleted or anonymized once retention is no longer required.

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9. YOUR RIGHTS

Subject to applicable law, you may have the right to:

  • Access your personal data

  • Correct or update inaccurate data

  • Withdraw consent

  • Request deletion or restriction of processing

  • Object to certain data uses

  • Request data portability

  • Lodge a complaint with a data protection authority

Requests can be made via our contact details below.

10. COOKIES & TRACKING TECHNOLOGIES

We use cookies and similar technologies to:

  • Enhance user experience

  • Analyze platform usage

  • Improve security and performance

You may manage cookie preferences through your browser settings.

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11. CHILDREN’S PRIVACY

Our platforms are not directed at children under 13 years of age. We do not knowingly collect personal data from minors without verifiable parental or guardian consent.

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12. DATA SECURITY

We implement reasonable and appropriate:

  • Administrative safeguards

  • Technical security measures

  • Physical protections

Despite best efforts, no digital system is 100% secure. Users acknowledge inherent risks of online data transmission.

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13. DATA BREACH NOTIFICATION

In the event of a data breach affecting personal data, we will notify affected individuals and authorities as required by applicable law, within reasonable timelines.

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14. POLICY UPDATES

This Privacy Policy may be updated periodically. Material changes will be notified through our website or official communications. Continued use of our services constitutes acceptance of the updated policy.

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15. CONTACT INFORMATION

For privacy-related queries, requests, or concerns:

AERO FEDERATION OF INDIA
Email: vigilance@aerofederation.org 
Address: I64, BASEMENT, LAJPAT NAGAR-I, NEW DELHI (SOUTH) 110024, INDIA

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